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Job ID: 217032

Architect - Department of Architectural / Engineering Services (908)
Northern Illinois University

Date Posted Jul. 7, 2023
Title Architect - Department of Architectural / Engineering Services (908)
University Northern Illinois University
DeKalb, IL, United States
Department Architectural/Engineering Svcs
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Architectural (Building & Construction)


Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world. Architectural and Engineering Services is a department within Facilities Management and Campus Services, a unit within the Division of Administration & Finance. This position is driven by the department and University need for planning, remodeling, maintenance, repair and new construction of campus facilities.

Position Summary

Under the general supervision of the Director of Architectural & Engineering Services, duties include the following: execution of assignments, some with unusual difficulty, which requires an architect with a high degree of experience; knowledge and skills for planning, analysis, design, preparation of constructions documents, supervision and administration of small, medium and large scale construction projects. This position will have an additional focus of assisting the Director and Physical Plant administrative staff with management and planning of current and future year capital and repair projects related to ongoing facility condition assessments.
Performance, accuracy, timeliness and proper application of work performed by this position is critical and may affect all personnel on campus.

The Director of Architectural & Engineering Services provides general supervision of this position. The individual in this position works in association with other architectural, engineering, technical and administrative staff in the department where coordination of multiple disciplines are required for completion of assignments. The freedom to determine priorities is very broad, although priorities for certain projects may be determined by other considerations, including time constraints, funding limitations and University priorities. Priorities established by the Director of Architectural & Engineering Services will take precedence. Reference guidelines for job performance are based on standard architectural practice, high professional ethics, architectural reference materials, manufacturer’s published data, estimating manuals, applicable code books and code analysis handbooks. In addition, the Director of Architectural &Engineering Services and other professional staff members are available as resources.

Essential Duties and Responsibilities

Management and design of in-house construction projects-25%
    • Meets with requesting departments representatives and appropriate outside agencies as required to assist in developing programs, layouts, concepts, choices for construction type and materials, schedules and budgets to make recommendations for capital improvements for consideration
    • Prepares design options including plans, specifications, code reviews and budgets for consideration from schematic design through to final construction.
    • Monitors and observes construction for contract compliance including review of shop drawings, change orders, payment applications, punch lists and closeout documentation.
    • Acts as project manager for projects of small to medium complexity for overall quality, coordination, scheduling and expenditure control


Capital and deferred maintenance planning-25%
  • In conjunction with the Director, other department staff and Physical Plant administrative staff, assist with developing recommendations for and management of current and future year project planning including management of capital and repair task databases and ongoing facility assessment data.
  • Assists in developing submissions for capital investment programs as required by state or other available funding opportunities.
  • Effort involves project scope development, estimating, and prioritizing to compile project programs to best meet the investment needs of the university academic programs, physical buildings and infrastructure.

Management of construction projects using outside design consultants-25%
  • Meets with departments representatives, consulting architects/engineers and appropriate outside agencies to review programs, layouts, concepts, choice of construction type and materials, schedules, and budgets to oversee design and construction projects.
  • Reviews consultant prepared plans and specifications at various stages of progress to ensure compliance with NIU construction standards and university mission, vision and values.
  • Monitors consultant activities and construction for contract compliance including review of shop drawings, change orders, payment applications, punch lists and closeout documentation.
  • Acts as project manager with oversight of outside consultant for projects of medium to high complexity for overall quality, coordination, scheduling and expenditure control

Peer collaboration and review of construction projects-15%
  • In conjunction with other departmental staff, Physical plant staff and other departments, participate in review of proposals, designs and documentation related to small, medium and large projects to ensure adherence to NIU construction standards, applicable codes, and the University mission, vision and goals.

Outside consultant selection and hiring-5%
  • Coordinates implementation of the Qualification Based Selection (QBS) of consultant architects and engineers for contracting by the University or other agencies.

Performs other miscellaneous, related duties as assigned-5%

Minimum Required Qualifications (SPS)

  • Licensed as an Architect in the State of Illinois.
  • Five (5) years of experience as a licensed Architect.

Additional Requirements (SPS)

  • Knowledge of all phases of construction, including work commonly done by the various building trades.
  • Knowledge of electrical, plumbing, mechanical, fire protection and structural systems.
  • Knowledge of building codes, institutional purchasing and accounting procedures, scheduling tools, and standard estimating tools.
  • Proficiency with use of software such as MSWord, Excel, Outlook, Project, BlueBeam, AutoCAD, Revit, industry standard submittal management platforms, etc.
  • Skill in verbal and written communication, and client relations.
  • Skill in problem solving, decision-making, and conflict and crisis management.
  • Skill in time management and organization.
  • Ability to supervise, organize and coordinate work of others.
  • Ability to read and interpret construction drawings, shop drawings, and specifications.

Preferred Qualifications (SPS)

  • Experience as both a design and construction project manager managing teams of contracted support and coordinating among multiple stakeholders.
  • Past experience with higher education facilities design and construction.

Physical demands/requirements

Generally office environment physical demands, but will also include the need to visit and inspect construction sites and building/infrastructure areas involving possible climbing of ladders, etc.

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