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Job ID: 182665

Assistant Dean
University of Illinois at Urbana-Champaign

Date Posted Mar. 30, 2022
Title Assistant Dean
University University of Illinois at Urbana-Champaign
Urbana, IL, United States
Department Engineering Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Dean
  • Engineering - Other

Assistant Dean
Engineering Administration - The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Grainger College of Engineering seeks applicants for the position of Assistant Dean. Reporting to Associate Dean for Undergraduate Programs, the Assistant Dean has primary responsibility for college-wide academic advising programs and for implementation of academic policy and processes related to undergraduate student progress and academic records in The Grainger College of Engineering. The Assistant Dean provides leadership for the Engineering Undeclared Program and also participates in the Leadership team within the college’s Undergraduate Programs Office (UPO) to coordinate activities across UPO to promote the academic success of undergraduate students in the college. They also assist with administrative, advising, and educational activities of the UPO and act as a representative of the UPO and college on college and campus-level committees, as needed.

Specific duties and responsibilities include:

Responsible for oversight and coordination of college academic advising functions and policy and measuring effectiveness of those activities, including coordination with other college and departmental advisors and other assistant deans in UPO to provide consistent, high-quality advising for all undergraduate students in the college.
• Coordinate monthly meetings involving college and departmental advisors to share best practices, policy changes, and other important items to ensure high-quality advising throughout the college.
• Broadly oversee the efficient operation of the college’s undergraduate advising office.
• Provide guidance and assistance to academic advising staff in situations needing additional review.
• Advise undergraduate students.

Responsible for leading and implementing processes aimed at monitoring and improving
undergraduate students’ academic progress and success.
• Oversee processes related to student withdrawals, re-entries, incompletes, and changes to academic status.
• Collaborate with the Office of the Dean of Students about students of concern and medical withdrawals.
• Coordinate End of Term (EOT) discussions about students’ academic standing and progress each semester to determine student status and provide advice for improvement.

Provide leadership and managerial oversight for the records staff in the Undergraduate Programs Office as well as interactions with the Registrar’s Office, including overseeing degree certifications, dual-degree processes, and curriculum modifications.
• Directly lead and supervise a team of four to five staff members, including goal setting, progress monitoring, and evaluation.
• Ensure that university and college academic policy is accurately implemented in the college’s undergraduate records system and processes.
• Develop and improve processes, increasing the efficiency and accuracy of the college’s undergraduate records system.

Provide leadership and oversight of the development and operations of the Engineering Undeclared program including the direct supervision of one associate director.
As needed, represent The Grainger College of Engineering on campus-level committees.
Other, related duties to further the mission of the Undergraduate Programs Office as assigned.

Minimum Qualifications:
• Master’s degree in engineering, STEM field, higher education, student affairs, college student personnel, counseling, education, or closely related field.
• Five years of professional experience working in student academic affairs in higher education.
• Experience advising undergraduate students on academic matters.
• Faculty status is not required but specialized and tenure-track faculty members are eligible for this position.

Preferred Qualifications:
• Ph.D. degree in engineering, STEM field, higher education, student affairs, college student personnel, counseling, education, or closely related field.
• Seven years of full-time professional experience working with college students in student academic affairs in higher education.
• Experience effectively leading a diverse team to accomplish short-term and long-term goals.
• Experience working with students interested in STEM, and specifically engineering, fields.
• Engagement within professional student affairs, higher education, or advising organizations such as the National Academic Advising Association (NACADA).

Ideal candidates will possess the following:
• Ability to collaborate and work with students, staff, faculty, and parents from a variety of diverse backgrounds.
• Understanding of the needs of a diverse student population, including students from underrepresented backgrounds and international students.
• Demonstrated ability to respond to concerns, motivations, and learning patterns of undergraduate students.
• Exceptional interpersonal, oral, and written communication skills.
• Exceptional time management skills and ability to manage multiple priorities.
• Outstanding presentation and/or teaching experience.
• Ability to work effectively both independently and in collaborative groups.
• Demonstrated knowledge of college student development theory, academic advising theory, and the college environment.
• Understanding of the academic policies, procedures, and systems at the University of Illinois.

The Assistant Dean position is a full-time, benefits-eligible academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To apply for this position, please create your candidate profile at and upload your cover letter, resume, and names/contact information for three references by April 6, 2022. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Thurman Etchison, 217-300-2193,

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit “Policy on Consideration of Sexual Misconduct in Prior Employment.”

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

  • The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit

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