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Job ID: 227717

Senior Academic Advisor | College of Engineering
American University of Sharjah

Date Posted Dec. 18, 2023
Title Senior Academic Advisor | College of Engineering
University American University of Sharjah
Sharjah, United Arab Emirates
Department College of Engineering
Application Deadline Open until filled
Position Start Date Spring 2024
  • Senior Executive Officer
    Professional Staff
  • Mechanical Engineering
    Industrial & Systems Engineering
    Electrical and/or Electronics
    Computer Engineering
    Computer Science
    Civil Engineering

The Senior Academic Advisor will play a key role in supporting the academic advising and internship functions and ensuring the smooth operation of student services within the department.

Job Responsibilities    

  • Advisory Sessions: Arrange, schedule and conduct advising sessions for students, providing guidance on degree programs, minors, course selection and registration.
  • Knowledge Management: Develop a comprehensive understanding of the department, academic programs, student support services and departmental processes related to academic advising.
  • Regulatory Compliance: Stay informed about curricular changes, policies, regulations and procedures relevant to advising and registration.
  • Coordination: Collaborate with the academic advisor, Head of Department (HoD), faculty, and other stakeholders to address advising and registration-related issues.
  • Degree Audits: Conduct degree audits for graduating students and those approaching graduation.
  • Record Keeping: Perform data entry and maintain accurate records of advising and registration activities.
  • Data Analytics: Utilize data analytics to assist in scheduling for upcoming semesters and years.
  • Backup Support: Provide backup support for the primary advisor, handling walk-ins, incoming calls and emails.
  • Digital Transformation: Contribute to the digitization of academic advising services.
  • Student Monitoring: Monitor student progress and ensure compliance with program requirements for graduation.
  • At-Risk Student Support: Identify and monitor at-risk students, providing appropriate support and resources.
  • Collaborate: with academic departments and industry partners to identify and develop internship opportunities.
  • Design and implement: strategies to expand and enhance the internship program, staying current with industry trends and employer needs.
  • Tailor internship offerings to align with the evolving demands of the job market.
  • Advise and guide students in identifying and pursuing internship opportunities that align with their career aspirations.
  • Conduct workshops and informational sessions to educate students on the benefits of internships and provide guidance on the application process.
  • Foster relationships with students to ensure ongoing support throughout the internship experience.
  • Cultivate and maintain relationships with a diverse range of employers to create a robust network of internship opportunities.
  • Collaborate with employers to understand their needs and expectations for internship placements.
  • Work closely with the AUS Career Services team to coordinate career fairs, networking events, and employer engagement activities.
  • Manage the internship placement process, including matching students with suitable opportunities.
  • Oversee the development and updating of internship agreements, learning objectives, and evaluation mechanisms.
  • Monitor and assess the success of the internship program through feedback and performance evaluations.
  • Maintain accurate records of internship placements, student participation, and employer partnerships.
  • Generate reports on internship program outcomes and share insights for continuous improvement.
  • Utilize data to track and analyze internship trends, contributing to strategic decision-making.

Qualifications and Skills Required    

  • Bachelor's degree in a relevant field.
  • Served in a role where he/she comes into contact and have dealt with students’ issues in a higher education environment.
  • Experience with internship coordination and dealing with external companies.
  • Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint) and experience with online scheduling tools for multiple team members.
  • Excellent interpersonal, verbal, and written communication skills.
  • Demonstrated ability to handle multiple tasks with frequent interruptions.
  • Ability to work independently with minimal supervision.
  • Strong organizational and time management skills.
  • Knowledge of the higher education system in an American University’s context.
  • Knowledge of student advisory and registration processes.
  • Knowledge of how internship is solicited and managed in a higher education context.
  • Knowledge of regulatory compliance for advising and registration.
  • Skills in data archiving and analytics.
  • Skills in conducting workshops related to internship and advising.
  • Skills in writing effective reports.
  • Skills in digitization.
  • UAE Nationals are preferred.

Preferred Qualifications and Skills

  • Master's degree preferred.
  • Demonstrated expertise in data analytics and data science.
  • Experience and understanding of customer service in the academic sector.
  • Familiarity with industry trends and the internship landscape.
  • Internship coordination experience.

How to Apply

  • Interested applicants should fill out the form.
  • AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted. Only shortlisted candidates will be contacted.
  • AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.

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Contact Information

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